Description Gallatin County Commissioners' Journal
November 25, 2003
Location Gallatin County Courthouse
Time Speaker Note
9:03:34 AM Chairman Vincent Call to Order, Moment of Silence, Pledge of Allegiance. Present were Commissioners Vincent, Mitchell and Murdock, County Attorney Lambert and Acting Clerk to the Board Kathy Sinnema. There was no public comment on matters within the Commission's jurisdiction.
9:04:31 AM Commissioner Mitchell Read the Consent Agenda as follows: 1. Approval of Claims 2. Request for Common Boundary Relocation Exemption for East Branch Ranch/Davis 3. Continuation of Request for Boundary Relocation Exemption for Majxner/Collier 4. Approval of Contracts: JTL Group Change Order 14, Meadow Village RID 378, Terrell's Office Machines, Inc./Justice Court Maintenance Agreement/Typewriter and Montana Dept. of Transportation for Montana Traffic Safety Funding of Sheriff's Department Overtime to Conduct a Selective Traffic Enforcement Program
9:05:53 AM County Planner Victoria Drummond Request Continuation of Request for Boundary Relocation Exemption for Majxner/Collier be placed on Regular Agenda. Adjusted to agenda item #2.
9:06:37 AM Commissioner Murdock Motion we approve the consent agenda as amended.
9:06:41 AM Commissioner Mitchell Second
9:06:46 AM Motion passed unanimously.
9:06:52 AM Chairman Vincent Board Appointment
9:07:01 AM Commissioner Murdock CIP Committee
9:07:57 AM Board discussion
9:08:09 AM Chairman Vincent There was no public comment.
9:08:21 AM Commissioner Murdock Motion that we appoint Mary K. Wilson to the position vacated by Leon Royer.
9:08:30 AM Commissioner Mitchell Second
9:08:36 AM Board discussion
9:09:00 AM Motion passed unanimously.
9:09:06 AM Commissioner Mitchell Motion to reappoint George Stanislao to the Construction Industry Representative.
9:09:13 AM Commissioner Murdock Second
9:09:23 AM Motion passed unanimously.
9:09:25 AM Board discussion on vacant position held by Lorraine Van Ausdol.
9:11:23 AM County Attorney Marty Lambert Advice
9:13:24 AM Chairman Vincent Continue appointment in the next available office meeting agenda. Agenda adjustment: Continuation of Request for Boundary Relocation Exemption for Majxner/Collier
9:13:48 AM County Planner Victoria Drummond Staff report
9:19:36 AM David Weaver, Attorney Presentation on behalf of the applicants, R. James and Sue Majxner.
9:24:06 AM R. James Majxner Applicant presentation and submit Exhibit A Item #2
9:28:03 AM Public comment Ralph Steele, Attorney representing James Collier
9:29:48 AM Chairman Vincent Receipt of Exhibit A Item #2.
9:29:56 AM Public comment Mike Lilly, Attorney, Berg Law Firm representing Robin King Collier
9:31:51 AM County Attorney Marty Lambert Advice
9:34:51 AM Board discussion
9:36:49 AM Commissioner Murdock Motion that we approve this relocation of common boundaries because I think it is a proper use.
9:37:00 AM Chairman Vincent Second
9:37:01 AM Board discussion
9:37:24 AM Motion passed 2:1 (Commissioner Mitchell opposed)
9:37:44 AM Chairman Vincent Public Hearing and Consideration of Resolution Amending the Gallatin County Final Operating Budgets for Receipt of Unanticipated Monies and to Balance Expenditures for FY 2003
9:38:08 AM Fiscal Officer Ed Blackman Presentation
9:39:52 AM Commission questions
9:44:21 AM Chairman Vincent There was no public comment.
9:44:53 AM Commissioner Mitchell Motion that we approve Resolution 2003-155 amending the Gallatin County final operating budget for the receipt of unanticipated monies and to balance expenditures for FY 2003 noting that this also puts the budget in line with recommendations met by the external auditor.
9:45:13 AM Commissioner Murdock Second
9:45:19 AM Motion passed unanimously.
9:45:26 AM Chairman Vincent Receipt and Opening of Bids for Guardrail Installation
9:45:47 AM County Road and Bridge Superintendent Lee Provance Bid received from Omo Construction, Inc.
9:47:37 AM Commission questions
9:47:43 AM Chairman Vincent Continue later in meeting for awarding of bid. Receipt of Petition to Abandon a Portion of the Old Reservoir Road
9:48:04 AM Clerk & Recorder Shelley Vance Presentation
9:49:13 AM Commission questions
9:49:40 AM Chairman Vincent There was no public comment.
9:49:55 AM Commissioner Murdock Finding that the Clerk & Recorder has found the petition to abandon Old Reservoir Road in order, motion that we accept the petition and that we appoint the viewing committee consisting of the Clerk & Recorder and Chairman Vincent, to be accompanied by Lee Provance the Road Superintendent.
9:50:29 AM Commissioner Mitchell Second
9:50:42 AM Motion passed unanimously.
9:50:47 AM Chairman Vincent Public Hearing and Consideration of a Resolution to Close County Offices on November 28, 2003
9:51:20 AM Commissioner Murdock Presentation
9:52:29 AM Chairman Vincent There was no public comment.
9:52:42 AM Commissioner Murdock Motion that we approve Resolution 2003-156.
9:52:47 AM Commissioner Mitchell Second
9:52:48 AM Board discussion
9:53:21 AM Motion passed unanimously.
9:53:27 AM Chairman Vincent Revisit agenda item Receipt of Bids for Guardrail Installation
9:53:46 AM County Road and Bridge Superintendent Lee Provance Recommend bid be awarded to Omo Construction.
9:54:26 AM Commission questions
9:54:55 AM Commissioner Mitchell Motion that we take the Road and Bridge Superintendent's recommendation and award the guardrail installation bid to Omo Construction for $113,972.26 and that we award the bid today so they can get going.
9:55:14 AM Commissioner Murdock Second
9:55:20 AM Motion passed unanimously.
9:55:22 AM Chairman Vincent Pending Resolutions
9:55:34 AM Fiscal Officer Ed Blackman Correcting Resolution 2003-145 for Gallatin Canyon Consolidated Rural Fire District Appropriating $40,000 in Revenues Received from Fire Impact Fees for the Purchase of a Brush Truck
9:56:14 AM Commissioner Murdock Motion to approve the correction stated by Ed, which is Resolution 2003-157.
9:56:22 AM Commissioner Mitchell Second
9:56:27 AM Motion passed unanimously.
9:56:37 AM Fiscal Officer Ed Blackman Establishing the TSEP Construction Fund (Treasure State Endowment Program) Fund No. 4350
9:57:30 AM Chairman Vincent There was no public comment.
9:57:37 AM Commissioner Mitchell Motion that we approve Resolution 2003-158 creating the TSEP Construction Fund for our...hopefully construction of our bridges.
9:57:50 AM Commissioner Murdock Second
9:57:56 AM Motion passed unanimously.
9:57:59 AM Chairman Vincent Public Comment
9:58:11 AM County Road and Bridge Superintendent Lee Provance Public comment regarding the source of funding for guardrail projects.
9:58:37 AM Commission questions of Fiscal Officer Ed Blackman.
9:59:25 AM Meeting adjourned
10:01:04 AM Chairman Vincent Call second meeting to order regarding Opening of Bids for Search and Rescue, Emergency Operations Center.
10:01:16 AM Jim Springer Four bids received from Ingram-Clevenger Inc., High Tech Construction, Wadsworth Builders, Inc., and Walker Construction Inc.
10:07:22 AM Recommend commissioners take the bids under advisement.
10:08:03 AM County Attorney Marty Lambert Advise on bid process.
10:08:12 AM Chairman Vincent Continue award of bid until 12/16/03.
10:08:30 AM Meeting adjourned
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